Hire in Japan,
compliantly,
without the complexity.

Japan, located in its dynamic economic region, offers valuable opportunities for global business expansion. However, direct local hiring involves navigating statutory labor regulations, tax compliance, and entity setup. A Global Employer of Record (EOR) enables international companies to recruit talent in Japan without establishing a local subsidiary. The EOR manages employment agreements, payroll processing, statutory benefits, and local tax filings to ensure full statutory compliance.

Employment practices in Japan are regulated by Labor Standards Act & Labor Contract Act. Regulations govern employment relationship standards, workplace health and safety, worker protections, and statutory social security obligations.

Written employment contracts are mandatory in Japan and must outline key terms including title, compensation, working hours, benefits, and termination terms. Contracts can be fixed-term or indefinite-term based on operational needs. Probation Period: Statutory probation typically ranges from 1 to 6 months depending on role level and law. Termination requires compliance with legal notice procedures and statutory severance payments.

Standard Workweek: Generally 40 to 48 hours per week across 5 or 6 working days. Overtime: Premium pay rates (typically 125% to 200%) apply for extra hours, night shifts, and public holidays. Rest Periods: Statutory regulations guarantee weekly rest days (at least 24 to 48 consecutive hours).

Annual Leave: Employees are statutory entitled to paid annual leave (typically 14 to 30 calendar days per year). Sick Leave: Statutory paid sick leave is provided upon medical certificate submission. Maternity & Paternity Leave: Statutory paid maternity leave (ranging from 12 to 20+ weeks) and paternity leave options are mandated by local labor standards. Public Holidays: Employees receive fully paid time off on designated official public holidays.

Income Tax: Progressive personal income tax withheld via Pay-As-You-Earn (PAYE) systems. Employer Contributions: Statutory contributions toward social security, health insurance, and pension systems. Payroll: Typically processed on a monthly cycle in Japanese Yen (JPY).

Employers in Japan must enforce strict health and safety standards to ensure a safe work environment. Mandatory workplace accident insurance or national health insurance schemes apply to cover all staff.

Notice Period: Standard statutory notice periods range from 1 to 3 months depending on length of service. Severance / Gratuity: Severance pay or gratuity is calculated based on completed years of service. Dismissals must adhere to legal due process, requiring valid grounds to prevent unfair dismissal liabilities.

Labor laws in Japan strictly prohibit workplace discrimination based on gender, age, religion, race, disability, or nationality. Equal pay for equal work and safe, harassment-free workplace standards are enforced.

Foreign businesses establishing a direct presence in Japan typically choose from: Limited Liability Company (LLC) Branch Office Representative Office Registration Requirements: - Articles of Association & corporate documentation - Tax identification and local social security registration - Commercial bank account opening - Business licenses and office address proof Timeline: 3 to 12 weeks depending on government approvals.

Establishing a legal entity in Japan involves substantial setup costs, legal paperwork, and ongoing administrative burdens. Using a Global Employer of Record (EOR) lets you: - Hire fully compliant local employees in days. - Offload payroll, tax withholding, and benefit administration. - Avoid legal setup costs and streamline international operations seamlessly.